Board members serve from July 1 through the new board transition or continue their position into a second year. The board meetings are normally held on the third Tuesday of each month throughout the year.

Board Chair
The Chair presides over the Board of the Preschool, oversees its work and is a liaison between the preschool and Church Board. The Chair presides over all meetings, helps recruit, appoint and oversee volunteers or task forces for special projects as well as ensuring that school by-laws and procedures are followed. The Chair is also responsible for maintaining active communications with the Program Director and supporting school activities.

Secretary
In cooperation with the Board Chair, the Secretary maintains and stores school records; takes minutes of Board meetings; types, distributes (via email) and files copies of the minutes within two weeks of meeting; carries out official school correspondence and written communications between the board and parents. The secretary will be responsible for a letter to parents each month which summarizes board activities and discussions (less formal than minutes). During the monthly Board meeting this person will review the calendar and serve as timekeeper.

Treasurer
The Treasurer is responsible for the maintenance of the preschool finances and reporting finances to the preschool board. The Treasurer’s principal areas of responsibility are to track all incoming revenue and expenses; collect tuition and other income payments; reconcile all bank statements; pay all invoices in a timely manner; collect all payroll taxes and report accordingly; file yearly W2/W3 statements; track expenses and days related to cleaning scholarships; create a yearly compensation report for our insurance; generate standard monthly and yearly financial reports; and manage bi-weekly payroll for the staff.

Public Relations Coordinator
The Public Relations Coordinator is responsible for all publicity related to the preschool. These responsibilities include: managing publicity and mailings at registration time in conjunction with the Registrar; submitting regular articles of interest to local newspapers; coordinating publicity for upcoming fundraising events (ie: distributing notices to local schools and churches; displaying signs at community businesses, etc...); maintaining a list of alumni from the prior three years; and overseeing the production and mailing of alumni newsletters. The Public Relations Coordinator shall oversee the maintenance and updating of the preschool’s website on a regular basis.

Fundraising Coordinator(s)
The Fundraising Coordinators are responsible for all fundraising activities for the preschool. The Fundraising Coordinators work with members of the Fundraising Committee to organize and run the Taco Booth at the Underhill Harvest Market; direct all activities relating to the annual preschool auction; coordinate the fundraising activities at the Medieval Country Fair in May; and to manage any other fundraising activities as approved by the preschool board.

Property Trustee
The Property Trustee, in cooperation with the church Property Committee, is responsible for maintaining school property while working closely with the staff to assure a safe learning and playing environment for the children. The Property Trustee brings concerns regarding building, grounds and equipment to the school board and makes sure those concerns are addressed by the network of parent volunteers on the Property Committee. Typical responsibilities include helping the Program Director organize the Spruce-Up days; mowing the lawn; maintaining play areas such as the sandbox and swing set; carpentry; painting; minor plumbing, mechanical and electrical; and regular carpet cleanings. The Property Trustee will coordinate the development of a snow shoveling schedule.

Registrar
The Registrar is responsible for responding to all initial inquiries about the preschool and for sending the appropriate information (brochures, handbooks, etc...) and forms to prospective preschool families. The Registrar oversees the registration of all preschool families each year and works closely with the Program Director to ensure all required forms are turned in and filed. The Registrar is also responsible for maintaining and distributing class lists. The Registrar works with the Program Director to assign parents to either a school board position or a parent committee based on their responses on the Parent Participation form. The Registrar see that all board-approved revisions are made to the handbook and forms as required each year and sees that the new handbooks are printed. The Registrar, in conjunction with the Public Relations Coordinator, is responsible for distributing and mailing the registration materials based on the Registration timeline set forth in the handbook.

Social Committee Chair

The Social Committee Chair will organize, direct, and lead the activities of the Social Committee and will be a voting member of the Preschool Board.